The LITTLE CLACTON PARISH COUNCIL
MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT THE
YOUTH AND COMMUNITY CENTRE ON MONDAY,
3rd December 2018 AT 7.30 PM
Chairperson: J Cutting
Councillors: M Balbirnie, P De Vaux Balbirnie, R Bellamy, Danny Botterell, L Gray, L Moules, M Reed, Jacky and Steve Rowland, John Smith-Daye and J Taylor
District Cllrs Bray and Brown
Clerk: Mrs G Loach
Residents were given time to speak before the meeting began.
A resident thanked the Parish Council for the 11th November remembrance day work. It was a solemn day, and a real effort to light the beacon, but a lasting memory and went very well. Also a mention for the piper at 6am in the morning at Clacton.
Apologies were received this month from Cllr B Ward and Essex County Councillor Andy Erskine.
- CIRCULATION AND CONTENTS OF MINUTES OF THE PREVIOUS MEETING.
As there were no changes, the minutes were proposed by the Chairman and all agreed, the Chairman then signed the minutes as a true record of the meeting on the 5th November.
- URGENT MATTERS ARISING
The Chairman reported that the matters arising would be reported throughout the meeting.
- CHAIRMANS REPORT
The Chairman thanked all the Councillors and Public who helped clean up the war memorial in time for Sunday 11th November. It looked really good on the day.
The chairman met with the Head of Engaines School regarding the parking issues.
Unfortunately Essex County Councillor Erskine was unable to attend. The school have not received any response yet, so now they are to involve MP Giles Watling.
After the meeting, the chairman received an email from Councillor Erskine who said that the site may be suitable for a ‘lollypop’ lady or man. The email was forwarded to the school. The Head teacher got the children to write to Giles Watling MP and now the ECC have agreed that a crossing is required.
The Chairman went to a meeting at County Hall regarding Devolution. There was no detail to speak of, but the Chairman will report at the next meeting.
The Chairman and Clerk met with PC Les Hawkins regarding ‘Specials’.
- MATTERS BROUGHT FORWARD
The Chairman reported the usual problems this month. Flooding along by Kinfauns Veterinary Surgery and The Street. The Chairman will contact Andrew Erskine again.
- POLICE/CRIME REPORT
Councillor J Rowland read a police report with crime figures for August and September. There were 15 total crimes in August and 9 in September.
The Chairman reported that the Specials were able to claim expenses which could total as much as £1000 per year for the Parish. They would do 16 hours within the Parish a month. The hours are flexible and to be agreed between the Special and the Parish.
Councillor Botterell proposed that we go ahead, Councillor Moules seconded and all agreed.
- WORKING PARTY REPORTS
(a) Maintenance and Services
Councillor S Rowland reported that following an accident there was a bumper left in the road. Councillor Smith-Daye volunteered to remove it if no one from highways came.
(b) Street lights
Councillor M Reed reported he would be meeting A & J Lighting to determine the cost of the repairs, and which lights were to use the more expensive closed units.
Councillor Gray reported that there was no news regarding footpaths this month.
(d) Planning and Development
(i) Councillor M Reed reported on the following application:
|18/01527/LBC-18/01899/DISCON||Grove Farm Tan Lane, CO16 9PT||Discharge of condition 3 (external materials).
To be decided by LBC.
|18/01527/LBC||Grove Farm Tan Lane, CO16 9PT||Replace plinth walls and line external timber.
|Old Church Hall London Road CO16 9RW
|Retrospective permission for retention of single storey extension
There are no comments to add this month. The Chairman reported on the planning application 17/00790/FUL for London Road, he said that he would read out a statement at the planning meeting. He will email the statement to all councillors before the meeting.
A discussion ensued.
Proposed by Councillor Smith-Daye, Councillor J Taylor seconded, and all agreed.
(iii) Local Plan
The inspector has said that Tendring District Council can carry on and take as long as it takes to get it right.
(iv) Business and Organisation
Councillor Smith Daye discussed the precept for next year. The clerk had given out a copy of the budgets to Councillors. Councillor Smith-Daye proposed that the Precept was kept the same as last year at £80,000, Councillor De Vaux Balbirnie seconded and all agreed.
(v) Dates for next year.
The Clerk distributed the dates for next year’s meetings, and The Chairman said they will be added to the website.
The Chairman reported that the website was currently all okay.
Councillor Botterell reported that there had been a meeting on 21st November. He reported that Tony Clements had spoken about the car rally in Tendring. The next would be held on 28th April 2019. He reported how successful it was. He was challenged by Councillors who asked what benefit for Tendring District there was. Frank Belgrove was announced as the panel member for our Parish on the Local Highways Panel.
The Chairman joined a team along by the Millennium Green where they caught 5 speeders. Councillor Botterell reported that he had contacted their HQ and found out that no new risk assessments would be done until the New Year, so there will not be any new sites added until then. The team will be out again tomorrow. The Chairman is still trying to track down the FOI response from his previous query.
- PARISH FIELDS COMPLEX
The provision of a new water supply to the pavilion will involve a lot more work than previously envisaged and will involve excavating holes for thrust boring as well as open cut trenches due to the gas main. This will need some holes and trenches on the roadway as well as on the car park, and also attendance of Gas Board engineers when working near the gas main. All this comes at a price with an initial quotation of £10,570. We can now explore an insurance claim. In the mean time we continue to keep the water supply turned off at the meter. Youth and Community Hall – Cancer research UK have arranged carols with the Salvation Army band on Monday 10th December 6pm to 9pm. National Animal Welfare Trust are holding a Christmas Fair on Saturday 15th December. Playing Fields – Football continues on Saturdays and Sundays. We are also in early discussion for a new club with adult and youth teams for next season. It is with great regret that we have to advise the Council that our Groundsman is moving out of the district and we are now looking for a new replacement. Our thanks go to Graham and Louise Bush for all their services.
- VILLAGE HALL
Councillor De Vaux Balbirnie reported that they were looking forward and all was going well. They are seeking a picture of the beacon being lit for Remembrance Sunday that was posted online.
- MILLENNIUM GREEN
Councillor Balbirnie reported that the Green was looking great despite the horrible weather lately.
The Board on the Millennium Green was installed a few months ago but the signage on the board is to be completed and the pictures of wildlife are to be displayed behind the Perspex.
The Chairman reported that he had a British bird sign to go above the board.
- 13. ECC
No report this month.
- TENDRING DISTRICT COUNCIL
District Councillor Bray read his report:
A growing problem in the district lately is youths running around and throwing bags of dog excrement. Hopefully it won’t spread to this parish.
The dust and pollution legislation is now in place and we have now got the policy in our favour. We are asking to review the practice of recommendations for planning applications decisions. Many more conditions are to be added to protect parishes eg. Broken pavements and fall out mess. There is a planning meeting next Tuesday. District Councillor Bray will be speaking.
District Councillor Brown:
The unmade road, Connaught Road, conditions have been requested to make up the road to highway standard. 8 dwellings have been agreed for the site and a further 7 have gone to appeal.
Recycling – there will be an 8 page document sent out with Council tax bills about recycling. The first professional boxing match in 80 years will be shown at the Princes Theatre in Clacton.
The Clerk read out correspondence for the month:
|CPRE||Countryside Voice Magazine|
|1&1/Ionos||Webhost merging with IONOS|
|Disabled Resident||Email to see if anyone could pick up 15 bags of leaves|
|SLCC||Subscription renewal notice|
|Police Specials||Agreement and terms|
|Highways Devolution||Information re: Devolution pilot|
The Chairman also read out correspondence from Mr Fuller regarding overgrown trees in the Street.
- FINANCE AND CHEQUES AUTHORISATION
The up to date balances of the Councils funds were noted.
|Poppy Appeal ( wreath)||17.00|
|GB Maintenance (Millennium Green)||80.00|
|Mrs G Cutting (Flowers for village tubs)||29.95|
|Viking Ltd (Printer ink)||108.58|
|Bank Charges (Oct)||16.75|
Thanks were passed on to Mrs Cutting for the fantastic flower displays.
Councillor Taylor requested a copy of the Viking invoice to check ink prices.
- ITEMS DEEMED URGENT BY THE CHAIRMAN
The Chairman wished everyone a Happy Christmas.
- ANY OTHER BUSINESS
Councillor Taylor reported mud all over the road under the Rice Bridge making it difficult for pushchairs. Councillor Botterell reported that the fly tipping in Tan Lane had now been cleared. Councillor M Balbirnie gave her thanks to everyone who helped to clean the Memorial and there was a good turnout for all services. Councillor Moules reported that Mr Carter had cleared the bridleway and the residents had got together to buy a hamper in thanks to him.
There being no other business the chairman closed the meeting at 9.30pm.
The next parish meeting will be held at the Youth and Community Centre at 7.30pm on Monday, 7th January 2019
7th January 2019