LITTLE CLACTON PARISH COUNCIL
MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT THE
YOUTH AND COMMUNITY CENTRE ON MONDAY,
5th March 2018 AT 7.30 PM
Chairperson: J Cutting
Councillors: M Balbirnie, P De Vaux Balbirnie, D Botterell, L Gray, M Reed, J Rowland, S Rowland, J Smith Daye, H Smith, R Smith, J Taylor and B Ward
Essex County Councillor Andrew Erskine
Tendring District Councillor Mike Brown
Clerk: Mrs G Loach
6 residents present
Residents were given time to speak before the meeting began.
A resident reported that pushchairs were being forced to go into the road due to badly parked cars along St Osyth Road and The Street during school drop off times. The Chairman stated that the Parish Council would write to parking services on the resident’s behalf.
Another resident reported that the bridleway from the end of Elm Road/ Dead Lane was so overgrown that she had ripped clothing and sustained scratches when riding her horse. The Chairman offered to report it to the rangers.
Apologies were received this month from District Councillor Jeff Bray
- CIRCULATION AND CONTENTS OF MINUTES OF THE PREVIOUS MEETING.
Councillor M Balbirnie proposed the minutes and Councillor Botterell seconded. The minutes were agreed by all and signed by the Chairman as a true record of the meeting on the 5th February.
- URGENT MATTERS ARISING
The Chairman will report on previous urgent matters later in the report. There are no new urgent matters.
- CHAIRMANS REPORT
The Chairman reported that he had attended the Pride of Tendring Awards and it was humbling to see the amount of work undertaken by volunteers in the area.
The bollards outside the school have finally been fixed on the corner of St Osyth Road. Salt has been distributed by the Chairman and Councillor Reed throughout the village.
The Parish Fields car park is due to have the furrows filled at the weekend, due to the snow last week, subject to weather of course. The Village pots were re- filled with spring flowers then the snow came. They should recover though.
- 5. MATTERS BROUGHT FORWARD
The Chairman reported that a further response had not been received by the meeting about planning, from the emails and letters he had sent out previously. Initial response from Planning had said that their decisions were government led and they were tied. He reported that it wasn’t worth contacting the Gazette Newspaper as we said previously that we would, as we cannot change the outcome and it would be a waste of time. The Chairman suggested a letter to Planning explaining our disappointment.
Councillor J Smith Daye proposed that we didn’t write to the Gazette, Councillor De Vaux Balbirnie seconded and 9 agreed, 2 abstained.
Councillor J Taylor proposed that we still write to Planning, Councillor De Vaux Balbirnie seconded, and all agreed.
Councillor J Taylor suggested that when an application was called in, we log on to the Online Planning Portal and check that the call in was registered.
Councillor R Smith reported that he had received a call from a resident regarding the school in St Osyth Road and the bad parking along The Street. Essex County Councillor Erskine read out survey results that he had for the area. There were 837,436 car movements between 8.25 and 8.55 am on the day of the survey. This is not enough to warrant a pelican crossing, as more than 4 million movements were needed. Councillor J Taylor said that due to breakfast club, a lot of the children would already be in school by 8.25 am and the survey did not necessarily catch the busiest time. She requested that a subsequent survey should be at school finishing time instead in the afternoon.
- POLICE/CRIME REPORT
Councillor J Rowland reported the following crimes for the Little Clacton Area from the Police website:
December – 20
|Violence & sexual offences||4|
January – 18
|Violence & sexual offences||5|
WORKING PARTY REPORTS
(7) Maintenance and Services.
Councillor S Rowland reported that the tenders had all come back and been scrutinized by the Maintenance committee. As all were similar in price, it was suggested that we use Kendal and Hewitt’s, especially due to dialogue in previous months and the changes to the contract where we have stipulated that no cuts no payment for any month where cuts were not done. Councillor B Ward proposed Kendal and Hewitt were selected, Councillor J Taylor seconded, and all agreed. The Clerk is to write to the interested parties to inform them if they were successful in their bid or not.
Councillor S Rowland reported that the painting of the Perspex on two bus shelters were to be done for £100 and the maintenance of the benches were £20 each, the total for all the work would be £360 for all the outstanding painting of the Perspex and preventative maintenance of the benches.
(b) Street lights
Councillor M Reed reported that there was still a light to be done in Elm Road.
Councillor Gray reported that there were no footpath issues at present.
(d) Planning and Development
(i) Councillor M Reed reported on the following Planning applications:
|18/00189/TPO||1 Harwich Road CO16 9ND.||Reduce Oak and Horse Chestnut to previous points.
|18/00258/FUL||50 Feverills Road CO16 9LZ||Proposed single storey extension.
(ii) Planning Decisions:
|17/02171/FUL||47 The Street CO16 9LD.||Replacement of existing garage and workshop with larger garage and workshop.
|18/00165/NMA||Grove Farm Tan Lane CO16 9PT.||Changes to original Application.
Application Turned Away (they need to submit a Listed Building Consent or Full Planning Application).
The Chairman reported that the development at Connaught Road (on our boundary with Weeley) had been refused.
Councillor De Vaux Balbirnie proposed the planning group comments and Councillor Botterell seconded. All agreed.
(iii) Local Plan – We are still waiting to hear news.
(d) Business and Organisation Group
(i) Maintenance contract
The maintenance group met and reviewed the tender documents. As agreed the letters will be sent out to interested parties this week.
(ii) Standing Orders
Moved to next Month
The Chairman reported that the website was going smoothly with no issues.
The next meeting is at the end of March
- PARISH FIELDS COMPLEX
The Chairman reported that nothing was going on last week with the snow. The Hall is booked out and the progress of the Parish Fields Playing Field Trust was moving on.
- VILLAGE HALL
Councillor De Vaux Balbirnie reported that salt was available at the Hall. The price for the height barriers had been received and has been accepted. The barriers will be done when the weather improves. He said that the car park gates were now shut before 9am. There is a barn dance coming up on April 21st, 2018, from 7 to 10.30pm and tickets are £6. Bring your own food and drink. He encouraged all to attend. The CVST are running a winter warmer project. There are free thermals for those in need. The Village Hall AGM is on 21st March at 7.30pm.
- MILLENNIUM GREEN
Councillor M Balbirnie reported that the AGM would be held on 12th March at 7pm at the Little Clacton Parish Meeting Room, Plough Corner. All are welcome. The car park has now been laid out to save traffic in Elm Road. The seats are to be installed soon, weather permitting. Bulbs are emerging. The Pond liner may need replacing. The barriers have been installed and there are buffers by the gate.
- ECC See survey report under Highways heading.
- TENDRING DISTRICT COUNCIL
District Councillor Brown read out his report which included the following:
TDC will be seeking polling station sites due to the boundary changes. There will be two Weeley bins each in the new contract. It has been proposed that street sweeping is done on a demand only basis. On 22nd April the first car rally will be held on road in the Tendring area. It will be run by Chelmsford Motor Club who have donated £5000 to charity, split between the Air Ambulance, Lifeboat Institution and Riding for the Disabled.
A check on Council House tenants has saved the Council £50,000, by declaring an amnesty for illegal tenants and sub-lets, to free council houses to be available to deserving applicants, as well as money saved on benefits and other financial savings.
|NHS||Your Voice – Open House meeting in Clacton|
|Millennium Green Trust||AGM 12th March 7pm|
|Village Hall Trust||AGM 21st March 7.30pm|
|16. FINANCE AND CHEQUES AUTHORISATION
The up to date balances of the Councils funds were noted.
|S106 grant towards Goal Posts||4,345.00|
|50% Tree Grant||65.00|
|Greenbarnes (2 noticeboards)||3,805.06|
|Microsoft 365 subscription||113.76|
|SLCC (Clerk Training Day)||25.00|
The Finances were proposed by Councillor D Botterell and seconded by Councillor Gray, and all agreed.
- ITEMS DEEMED URGENT BY THE CHAIRMAN
The Chairman asked Councillor J Rowland to make enquiries on the cost of VAS signs and other slow down signs, possibly speed cameras.
- ANY OTHER BUSINESS
Councillor De Vaux Balbirnie suggested ’20 is plenty ‘signs and sleeping platforms, to help keep the speeds down.
Councillor S Rowland reported that rubble was building up at a property along Harwich Road again. The Chairman said we would keep monitoring the situation.
There being no other issues the Chairman closed the meeting at 9.20pm.
The next Parish council meeting will be held at the Youth and Community Centre at 7.00pm on Monday, 9th April 2018, followed by the Annual Parish Council Meeting.