The LITTLE CLACTON PARISH COUNCIL
MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD AT THE
YOUTH AND COMMUNITY CENTRE ON MONDAY 4th June 2017 AT 7.30 PM
Chairperson: J Cutting
Councillors: M Balbirnie, P De Vaux Balbirnie, D Botterell, L Gray, S Rowland, J Smith-Daye, J Taylor, B Ward.
Tendring District Councillor Mike Brown
Clerk: Mrs G Loach
Residents were given time to speak before the meeting began.
A resident reported that the bridleway and footpaths near to the end of Elm Road and St Osyth Road were still blocked. There has been a horse fatality in the past, and this was due to the blocked bridleway. Councillor Gray said that she would take a look at it and see what she could do.
Another resident who was new to the area brought up several complaints, all of which have already been reported to Essex County Council many times. This includes non-existing road markings, or ‘slow’ markings. Missing road strips. Noise pollution from speeding cars, especially at night. Cars ignoring speed limits. In addition, near to his house there is a notice on a broken lamppost stating: “Cancellation of power lines 18th April cancelled. Query INCID 2/312/C”. A phone number for Mr Dan Early was given. The Chairman explained that all the points raised were presently being ‘dealt’ with, and that Essex County Council had visited various times in the past and reported that there were no problems to report. The Chairman explained how frustrating it was to get them to understand the concerns of the parishioners.
Apologies were received this month from Essex County Councillor Erskine and District Councillor Bray, Councillors J Rowland and M Reed.
2. CIRCULATION AND CONTENTS OF MINUTES OF THE PREVIOUS MEETING.
The minutes were agreed by all and signed by the Chairman as a true record of the meeting on the 8th May.
3. URGENT MATTERS ARISING
None this month.
4. CHAIRMANS REPORT
The Chairman reported that he had contacted Highways regarding the flooding at The Street. They have jetted the drains, so we will see.
Thank you to all Councillors regarding the spoof email when my computer was hacked. The Chairman emailed environment regarding the greenswards in Harwich Road which were filed with rubble. Now the main one has been emptied. A Licence is needed to put anything on the greensward, unless private property. The chairman put in a FOI request for the amount of planning applications for new builds for 2013-2018 for Little Clacton and neighbouring parishes, 24,713 was the number! The Centenary Road appeal is at 10oclock 7th June at Weeley Planning Offices. The Chairman attended TDALC with Councillor Botterell two weeks ago.
5. MATTERS BROUGHT FORWARD
Councillor De Vaux Balbirnie reported that there had been enforcement action near St Osyth Road West, just past the footbridge. Where there is a boundary dispute. A fence has gone up including a street light. An email is to be sent to TDC to inform them that the boundary has moved.
6. POLICE/CRIME REPORT
Councillor S Rowlands reported that there were 18 crimes for the month of April. He also reported that he saw on Anglia news that Witham had employed an actual police Officer. The Chairman asked everyone to be vigilant now the weather was warmer, and windows were left open.
7. WORKING PARTY REPORTS
(a) Maintenance and Services
Councillor S Rowland reported that Peter had started the re-vamp, with bus shelters being done first. Benches are to be done next. Councillor Rowland reported that he had spoken to Gordon, about grass cutting contract. The Chairman said that he had also spoken to him, and that he had written in the past to residents about keeping the greensward clear for grass cutting. Highways have been asked to put bollards up, which may stop cars driving over them and churning up the grounds. Councillor S Rowland said that Councillor J Rowland had emailed ECC Andy Erskine about the legality and size of signs that can be put up, and is waiting for a reply.
(b) Street lights
No report this month.
Councillor Gray reported that the Blacksmiths footpath had been done, where there were trees cut down and dumped. Volunteers also cleared the area by Amber, in The Street. The Chairman said that a letter is to be sent to Brays and Weeley Road Residents regarding the overgrown bushes around Plough Corner, asking them to cut vegetation back.
(d) Planning and Development
(i) The Chairman reported on the following:
18/00723/FUL 21 Holland Road CO16 9PS Single storey extension -. Approval Full.
Bell View, Tan Lane, Little Clacton, Clacton On Sea, Essex CO16 9PS Ground floor extension and internal alterations.
First floor extension and roof alterations. Associated structural work.
18/00557/FUL – Amida, Betts Green Road, Little Clacton, Essex CO16 9NH Demolition of existing dwelling and erection of 2 no. dwellings.
18/00551/FUL – 77 Harwich Road Little Clacton Clacton On Sea Essex CO16 9NE Proposed single storey rear extension. Approval Full.
The Chairman read out the determinations made by the Planning Group above. Councillor Botterell proposed the comments, Councillor Smith-Daye seconded and all agreed.
(iii) Local Plan – The Chairman reported that the application for 175 properties in Centenary Way was going to appeal.
(iv) Neighbourhood Plan – Nothing to report.
(e) Business and Organisation Group-Annual Governance Statement
The Chairman read out the Annual Governance Statement to the whole Council. We answered no to no.4 in accordance with the external auditor report last year. This was proposed by Councillor Botterell, Seconded by Councillor Taylor and all agreed.
The Chairman reported that we have received the Year end Accounts, to be discussed at a Business and Organisation Group meeting, before going to full Council at an extraordinary Parish Council meeting to be called for next week.
The Chairman stated that the website was all up and running.
Councillor Botterell reported that Steve Gove from TDC had attended the last meeting. There was much about the recent car rally, which was a success. Parishes have asked what benefit it was for them. Mr Gove spoke about the members guide to Highways Rangers – a copy is with the Chairman. They can also clean signage. The Chairman suggested that we appoint a Rangers councillor to be the one to contact them, and asked Councillor De Vaux Balbirnie. Councillor Botterell reported that the meeting also mentioned GDPR. Speed watch was also mentioned now that Trucam has been launched. This new camera records everything and can be used to issue tickets. He requested that the Clerk put the Speed watch posters up in the boards again.
10. PARISH FIELDS COMPLEX
It has been busy at weekends at Plough Corner, assisted by a fine spell of weather. A well-attended Classic Car show was held on 23rd May with a record number of exhibitors and trade stands. A further show is booked for the 26th August. This was followed by a dog show and Fete organised by the National Animal Welfare Trust on 26th May. This was the first time the event had been held at Plough Corner, and a second show has already been booked for 4th August. The Car boot season started on 27th May and got off to a flying start with excellent numbers of both buyers and sellers enjoying the pleasant weather, which we hope will continue throughout the season ahead. We would again express our thanks to Councillors and others who assist with the pitch fee collections, and to the Cancer Research relay teams who look after the parking fee collections and marshalling. The Youth & Community Hall continues to be used by a variety of groups and organisations. The regular Stamp, Coin and Collectors Fair was held on 2nd June. The next fair will be held on 4th August.
11. VILLAGE HALL
Councillor De Vaux Balbirnie reported that the hall was going well at the moment. The youths football is excellent, 50 to 60 youngsters attend. The good weather lately has helped. The footpath along the hedge is to be done, grants are to be sought. Interior Décor – ceilings and floors are now finished. New height barriers are going shortly. The car park being shut in the mornings is working well now. The new cameras are also working well. Every time we have been told gates were shut, we can prove when they weren’t now and it saves arguments.
12. MILLENNIUM GREEN
Councillor M Balbirnie reported that grass cutters have been over there and a notice board bought. A Section 106 grant has been secured for the seating. Concrete bases are to be done soon. Harold, whose house used to neighbour the Millennium Green before moving into a home, reached 100 years old and Councillor M Balbirnie attended his party. He enjoyed hearing about the Millennium Green. The Hubbard tree is to be an oak according to Mr Peter Watson who looks after that charity.
No report this month.
14. TENDRING DISTRICT COUNCIL
District Councillor Brown reported an increase in burglaries during the day and night in the district. The Local Plan has not come back yet. He stated that Weeley Parish Council had the same problems with greenswards as us, and planning applications. It is quite worrying how many applications have been approved despite the numbers being reached for the parish. Speed watch is now working. District Councillor Brown reported that all TDC councillors had now registered for private email addresses under the GDPR rules.
EALC e- bulletins
CPRE Countryside Voice
Woodland Trust Charter for Trees and Woods
Giles Watling ‘Clacton Conversation’ letter and contact details
16. FINANCE AND CHEQUES AUTHORISATION
The up to date balances of the Councils funds were noted.
Bank loyalty reward (May) 1.79
Cheques issued: £
Eon (May) 135.18
A Harmon (Bus shelter) 149.00
GR Harrison (servicing and PAT testing) 476.00
Mrs G Loach (additional hours – reimb. for day training) 60.00
Kendall Plus (Apr and May) 927.88
PH Schooling 175.00
S & J Rowland 259.73
Euro fire Ltd 105.48
Norris & Fisher (Insurance) 2,188.16
Bank Charges (May) 11.90
The cheques for the month were proposed by Councillor Smith Daye, seconded by Councillor De Vaux Balbirnie and all agreed.
17. ITEMS DEEMED URGENT BY THE CHAIRMAN
The Chairman reported that the tubs had been redone in the village with new plants. The memorial is to be smartened up, Councillor M Balbirnie is to contact the British Legion.
An extraordinary meeting is to be called for next week to agree the accounts. The deadline for calling an election is tomorrow, when we will find out if we can co-opt new councillors.
18. ANY OTHER BUSINESS
There being no other business the chairman closed the meeting at 9.04pm.
The next parish meeting will be held at the Youth and Community Centre at 7.30pm on Monday, 3rd July 2017
3rd July 2017
LITTLE CLACTON PARISH COUNCIL
MINUTES OF THE EXTRAORDINARY MEETING OF THE PARISH COUNCIL HELD AT THE YOUTH AND COMMUNITY CENTRE ON TUESDAY, 12th June 2018 AT 7.30 PM
Chairperson: J Cutting
Councillors: M Balbirnie, P De Vaux Balbirnie, D Botterell, L Gray, J Rowland, S Rowland, J Taylor, B Ward.
Clerk: Mrs G Loach
Apologies were received from Councillors Reed and Smith-Daye.
2. ACCEPTANCE OF PARISH COUNCIL YEARLY FINANCIAL ACCOUNTS
The Chairman reported that the Finance and Business Group had met and discussed the accounts, and changed a couple of figures where necessary from the original accounts sent by DK Accounting Solutions. The accounts are now ready to present to Council with a recommendation that they are agreed for 2017/18.
The accounts were proposed by Councillor Botterell, seconded by Councillor Taylor and agreed by Councillors Cutting, M Balbirnie, P De Vaux Balbirnie, L Gray, S Rowland, B Ward
Councillor J Rowland abstained from voting.
It was resolved that the accounts are agreed for 2017/18
There being no other business the chairman closed the meeting at 7.40pm.
The next meeting will be held at the Youth and Community Centre at 7.30pm on
Monday, 2nd JULY 2018